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Document mandatory retention time, practical list of time before shredding documents

There are many ways to destroy your records securely, but the two most popular methods are onsite shredding and offsite shredding. We know you are a busy person, and the nitty-gritty may be boring, so we have designed this simple guide to summarize the pros and cons of each method so you can choose wisely.

onsite shredding Vs Off-site shredding

Onsite Shredding

  • Documents are shredded at your location
  • You can watch the destruction.
  • Onsite time: 25 to 30 minutes.
  • Cost, The average price for onsite shredding is $120 per Bin.
  • Destruction Time, imminent.
  • Secure: 100% secure
  • Certificate of destruction is given

Off-site Shredding

  • Documents are shredded in a destruction facility.
  • Destruction is recorded by CCTV.
  • Drop up/Pick up time:10 to 15 minutes.
  • Cost, The average price for Off-site shredding services is $72 per bin.
  • Destruction Time, Less than 24 hours.
  • Secure: 100% secure
  • Certificate of destruction is provided

So, which one is better?

Every person has different needs, so what you consider is the best option for you may not be the best option according to another person. However, many people prefer off-site shredding services, as they find it more cost-effective than onsite shredding.

Onsite Shredding Pros and Cons

Some people prefer using onsite shredding because it worries them how many people handle their private information. The most common question is: “Is anyone going to look at my private documents?” Onsite shredding enables the customer to watch the destruction,  solving that problem. However, the price for the service is considerably higher than off-site shredding, so when you need to shred many documents it is not a cost-effective service.

Off-site Shredding Pros and Cons

When you choose shredding off-site you are not able to physically watch the destruction of your documents. However, secure document destruction facilities have CCTV systems to guarantee documents safety. 

Documents are handled only by two people: the driver and the destruction operator, and both of them are monitored by cameras. They don’t have the opportunity to look at your private documents because drivers location and activity is monitored the whole time, and destruction occurs in less than 24 hours from the collection.
Moreover, any data breach would destroy the business’ reputation, and the damage would be unrepairable. For that reason, secure document destruction businesses take security seriously and don’t give any chance to make mistakes.

Price is the main advantage of off-site shredding services. Shredding onsite costs as much as twice the price of shredding off-site. Shredding off-site is as secure as shredding onsite and more cost-effective 

Conclusion

If you don’t have that much paper to shred and want to watch the document destruction, you may choose onsite shredding. On the other hand, if you require a more cost-effective shredding solution, off-site shredding is a better option. It will provide you with high levels of security on your document destruction, and fast and reliable service at an affordable price.

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